PAM GUINÉE RECRUTE : FINANCE & ADMINISTRATION OFFICER

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Job title: Finance & Administration Officer

Duty Station: Conakry

Number of jobs: 1

Type of Contract: Fixed Term

Grade: NOA

Duration: 12 months (with the possibility of extension, subject to availability of funds and good performance)

ORGANIZATIONAL CONTEXT:

This job is in the Guinea country office, reporting to the Country Director. The incumbent is part of a country office finance and Administration team and will be expected to provide general financial support. He/she will cover all aspects of finance and administration. The incumbent at this level works with minimal supervision and provides advice and guidance to other team members to ensure that operational and project objectives are met. He/she is heavily involved in day-to-day activities and analytical work. He/she also provides advice on less complex matters, applying rules, procedures and expertise to make decisions and recommendations in a range of activities.

JOB PURPOSE:

To support the stewardship of WFP’s resources, monitoring budgets, forecasting, reporting on key data and providing basic administrative functions that enable effective management of funds, and ensure assistance to beneficiaries is undertaken in the most efficient and effective way possible.

KEY ACCOUNTABILITIES

• Maintain awareness of corporate finance and resource management strategies and major ongoing programmatic initiatives, participating where appropriate using finance and resource management expertise.

• Contribute towards the development of country specific plans and processes, aligned with Regional and wider WFP strategy, policies and processes to meet the food assistance needs of beneficiaries within the Country.

• Report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with.

• Monitor budgets and carry out forecasting for new and ongoing projects according to established corporate procedures and requirements.

• Perform bank reconciliations, disbursements, clearance of receivables, overall cash management and monthly financial closures on a regular basis in accordance with corporate requirements.

• Deliver core administrative services, working with contractors and following standard processes to provide cost-effective, quality and timely services to WFP staff.

• Collate data and contribute to preparation of accurate and timely reporting, providing management with financial, staffing and resource usage information to enable them to make informed decisions.

• Track and collate data to support others to improve policies, systems and procedures in order to minimize financial risks, improve the efficiency and effectiveness of operations, and ensure services are aligned with business objectives.

• Contribute to the delivery of financial controls and insight into WFP performance, supporting periodic risk and internal control assessments to identify areas which may present potential audit, compliance or financial risks.

• Assist with the preparation of Management Services components of WFP’s Country Strategic Planning (CSP) and Resource Planning aligned with country and wider WFP’s strategies and policies to facilitate efficient and effective service delivery.

• Support preparation of functional annual plans and implementation of policies, procedures, processes, standards, and systems to support WFP’s strategic objectives.

• Collate data and prepare basic analysis to support efficient planning and decision-making.

• Assist in the identification of requirements pertaining to resources aiming at efficiency, cost-effectiveness, and timeliness of operations and services.

• Maintain working relationships with WFP’s internal and external stakeholders, other UN agencies and government entities ensuring relevant exchange of data and identifying areas of potential improved alignment of operations and cooperation.

• Provide suggestions for improvements to services and facilities related to Occupational Safety and Health (OSH).

• Support a culture of environmental sustainability by role modelling actions that drive sustainability in all activities.

• Utilize digital tools and applications to their fullest potential collaborating with technical experts to effectively adopt innovative technologies, thereby enhancing operational workflows and customer service.

• Assist with the preparation and implementation of UN Reform related inter-agency initiatives to achieve cost savings and enhance service quality.

• Support field missions by documenting issues/gaps and proposing solutions in the relevant services or products of responsibility.

• Support the organisation and design of learning initiatives to build capacity of WFP staff and partners to improve their understanding of Management Services regulations, policies, procedures, processes, standards, and systems.

• Follow standard emergency preparedness and response practices to support WFP to quickly deploy the needed resources to affected areas.

• Represent unit/CO at internal meetings, external meetings and events with other UN agencies, banks and other financial institutions, or other partners and entities as required.

• Guide and supervise administration & finance team members, acting as a point of referral and supporting them with more complex analysis and queries.

• Other as required.

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

1. Leads by Example with Integrity

a. Upholds WFP values, principles, and standards

Demonstrates and encourages others to uphold the WFP values, principles and standards

b. Respects others and values diversity

Values diversity using respectful and inclusive language, and encourages others to do the same

c. Stays focused and calm under pressure

Stays focused and calm when under pressure and encourages others to do the same

d. Demonstrates humility and a willingness to learn

Shows humility and a willingness to learn and share knowledge,

frequently seeking and acting on feedback, and taking up opportunities to develop.

2. Drives Results and Delivers on Commitments

a. Delivers results for maximum impact

Holds self and/or others accountable for the delivery of results

b. Delegates appropriately

Delivers results against delegated tasks and seeks guidance and support where needed

c. Adapts readily to change

Responds readily to change adjusting work as needed

3. Fosters Inclusive and Collaborative

a.Is inclusive and collaborative

Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues

b. Gives timely and constructive feedback

Supports development for others by giving timely and constructive feedback

c. Builds and shares new perspectives

Listens attentively to others to capture, learn, build and share new perspectives

4. Applies StrategicThinking:
a. Communicates and fulfils WFP’s vision
Fulfils WFP’s vision and is able to explain how their objectives support the vision
b. Embraces curiosity and new ways of doing things:
Demonstrates curiosity, and proposes new ways of doing things when relevant
c. Analyses and evaluates data
Gathers data and shares knowledge to inform team decision making
d. Considers the impact of decisions:
Implements decisions and asks questions to understand the impact for wider objectives

5. Builds and Maintains Sustainable Partnerships
a. Builds partnerships
Builds partnerships by seeking out opportunities to work with others
b. Collaborates to deliver common objectives Collaborates with partners by sharing information and working together to deliver common goals

FUNCTIONAL CAPABILITIES:

1. Internal Controls & Compliance
Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity.
2. Performance Budgeting, Reporting & Analysis
Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.
3. Financial Management & Accounting Principles
Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.
4. Supply Chain and Operations Knowledge
Applies working knowledge of WFP programme and supply chain principles to develop and/or review project budget plans.

5. Business Support Services & Reporting

Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.

6. Internal Controls & Risk Management for Administration and Engineering:

Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data integrity and ensure client satisfaction.

7. Specialised Knowledge in Administrative Services:

Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards, processes and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise.

8. Customer Focus
Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience.

9.Resource Management for Administration and Engineering:
Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients

EXPERIENCE REQUIRED FOR ENTRY IN ROLE:

• Has at least 1 year of postgraduate professional experience level in the fields of Finance and Administration

• Has experience reviewing and analyzing financial statements.

• Has experience implementing accounting and internal control processes.

• Has gained experience in administration.

• has experience in Team Management

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education:

Master's degree in finance, accounting, auditing, banking, business administration or related fields, or first university degree in the same field(s), with at least 3 years' professional experience, and membership of an internationally recognized professional accountancy body, such as the Association of Chartered Certified Accountants (ACCA), the Institute of Certified Public Accounts (ICPA) or equivalent.

Language:

Fluency (level C) in French and English.

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Date limite de Candidature: 18/09/2024

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at wfprecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.